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What do you rely on to attract visitors to an exhibition? A booth in an exhibition is often the key. Building an exhibition is not like building blocks. There needs to be a set of detailed execution processes behind it. You need to understand the site requirements, design the traffic flow, prepare all the necessary materials, and arrange the display racks, brand boards, tables, chairs, and lights individually.
This article will take you through the whole process step by step. What details should be paid attention to in the early stage? How to arrange the specific construction steps efficiently? What are the exhibition booth design ideas for booth layout and decoration? How to use Shelter Dome to enhance the visual effects? Follow this guide step by step to reduce the risk of temporary construction.
Preparation Before Setting up the Exhibition Booth
The more prepared you are, the smoother the execution will be and the less likely you will make mistakes. The following exhibition booth ideas will help you figure out what you should prepare before setting up your booth.
Review Booth Specifications
The first step is to thoroughly read all the booth information provided by the organizer. This includes the exact size of the booth (width/depth/height), whether there are walls, carpets, power interfaces, the entrance time of the exhibition hall, construction regulations, and safety requirements.
Why is this step important? Because these details directly determine the upper limit of your booth design. For example, if the organizer limits the height of the display board, it will be useless no matter how high you make it. Or if the power supply is only in a corner, you have to reserve the wiring or prepare the plug board in advance.
Create a Floor Plan
With the dimensions and constraints, you can draw your booth floor plan. Don’t think too much about it. The key is to mark the purpose of each display area, including product display, reception area, storage area, etc. Also mark the location of display racks, tables and chairs, lamps, background boards, and TVs.
The most important point is to consider the main flow and visual focus of visitors. It is recommended to use simple tools such as Canva, SketchUp, or directly hand-draw on paper, to make the team understand it in a unified way. This will save a lot of trouble in subsequent communication.
Gather Necessary Materials
The last item is to list and pack all the materials and tools you will use. If you are working in a team, it is recommended to label each material to reduce the time of looking for things.
• Display boards, promotional posters, brand background boards
• Display racks, shelves, folding tables and chairs, carpets
• Lighting (spotlights/ambient lights), power strips, cables
• Fasteners, tape, cable ties, hooks, Velcro
• Tools: screwdrivers, wrenches, tape measures, blades, gloves
Steps to Build Booth in Exhibition
After the pre-exhibition preparations are completed, it is time to officially enter the exhibition setup stage. A professional exhibition booth should not only be set up quickly, but also be stable and beautiful. The following are detailed exhibition booth ideas to help you improve efficiency and effectiveness.
Clear the Space
The first thing to do before setting up is to clean the site thoroughly. If you don’t clean it thoroughly, problems will arise one after another. Dust on the ground will affect the stability of the display stand support. Sundries mixed in the corners can easily miss important wiring or affect appearance. The logos, hooks, and tape residues left by the previous exhibitors can easily interfere with the brand layout.
It is recommended to prepare the following cleaning tools: gloves, garbage bags, small brooms, scrapers, and detergents. If you want to lay carpets on the ground, you must clean it up before doing it, otherwise it will bulge. Affecting the appearance is a small matter, but it is not good if it trips up customers. Unclean ground will directly affect laying carpets and building frames, and rework will waste a lot of time.
Assemble Display Components
Next is to build the skeleton of the booth for the exhibition. The key is to ensure a stable structure and the correct order. According to your floor plan, start from the corner or the main background wall. Pay attention to whether the ground is flat and raise it if necessary. It is recommended to build the brand visual area first, that is, the background wall, to leave space for subsequent layout.
If there are large structures or light stands, be sure to confirm the load and hook installation method in advance to avoid falling. Temporary changes must be avoided during the construction process. For example, temporary changes in height or position may cause chain problems such as the inability to install subsequent accessories and insufficient wiring.
Install Shelving and Counters
This part is directly related to how you display products and how you interact with customers. If you display a lot of products, it is recommended to choose open shelves, which can accommodate samples without affecting the line of sight. Remember to reinforce or place heavy products against the wall.
The reception desk/operating table is set on one side of the main channel for visitors to consult. It is also convenient for staff to collect business cards, distribute materials, scan codes to leave information, etc. Pay attention to the reserved wiring of the power port. Don’t wait until the table is installed to find that the wire cannot be plugged in, and the rework cost is high. You can measure the distance and wiring in advance, add a power strip, and use a wire trough to hide it if necessary.
Hang Brand Labels and Background Boards
Visual elements are also important exhibition booth decoration ideas, which are a key link to creating brand recognition.
• Company LOGO: Place it in the center of the background board or the first position of the main viewing angle to ensure that it can be recognized from a distance.
• Banners and Posters: It is recommended to use spray-painted cloth or anti-wrinkle KT board for clear vision and easy installation.
• Digital Screen: If there is an LED display or TV, pay attention to wiring safety. Ensure that it is firmly fixed, and it is best to use a dedicated bracket.
Use a level to align all the edges of the posters to avoid the low-level mistake of “higher on the left and lower on the right”. Don’t use too much small font content, visitors usually don’t have time to read it carefully. These details determine the success or failure of your booth in the exhibition layout.
Arrange Furniture and Accessories
The key to making the booth more “human” is to set up a communication area. Not only display products, but also create a communication space for visitors.
It is recommended to provide at least 2 to 3 chairs in the leisure area for visitors to rest or negotiate, and it is best to have a small coffee table. A small locker can be set up behind the reception desk to store bags, documents, drinks and other sundries. Spotlights are used to illuminate key product areas, and it is recommended that the angle can be adjusted. If the light on site is dim, consider adding portable fill lights.
Prepare a multi-layer, detachable brochure rack for easy distribution of materials. A small trash can can keep the booth clean. Charging stations/USB sockets allow customers or employees to charge at any time.
The setup time is often longer than expected, so it is recommended to reserve buffer time. This is especially important if you are exhibiting for the first time or using a new structure. Bring an extra set of tools (screwdriver, batteries, tape, spare bulbs) so that you don’t have to borrow them when you need them on site. It is best to work with more than 2 people, each responsible for a specific area or task. After all the setup is completed, walk around the booth to check and make corrections.
Add Various Items to Decorate the Booth
After the booth structure is built, the decoration phase is a step to enhance the overall look and feel. A recognizable booth in exhibition often wins not by volume, but by light, accessories and atmosphere. The following are several common and practical exhibition booth decoration ideas.
1. Match the Lighting Color of the Brand
Different lighting colors can create different emotional atmospheres. Technology is suitable for cool colors (blue, white), health and environmental protection can choose green, and natural brands can use warm colors (orange, beige). It is recommended to use dimmable LED lights for easy fine-tuning according to the scene.
2. Use Display Props with a Sense of the Scene
Decorations should fit the product positioning. For example, tents, backpacks, camping lights, etc., can be arranged for outdoor categories. Small equipment, light strips, concept models, etc., can be added to technology categories.
3. Add Soft Fragrance to Enhance the Space Experience
Although aromatherapy is not conspicuous, it can effectively enhance comfort. It is recommended to use light fragrances such as citrus (fresh), vanilla (warm), and mint (refreshing). Pay attention to the smell to avoid irritating visitors.
4. Use Soft Furnishings to Add Warmth
Carpets, fabric backgrounds, cushions, lounge chairs and other elements can reduce the industrial feel and make the space more friendly. It can make visitors more willing to stay.
Create Your Attractive Exhibition Booth with Shelter Dome
If you want your booth in exhibition to grab the attention of the audience, it is difficult for ordinary square booths to stand out. In contrast, the event dome has a natural visual advantage at the exhibition. These exhibit booth ideas will make your booth stand out. Once it is set up, it will be hard to ignore.
Exhibitors who have high requirements for design and efficiency can take a look at the event dome provided by Shelter Dome. It is not only novel in appearance, but also very efficient and flexible in actual use.
Strong Visual Impact and Direct Eye-Catching Effect
The circular structure itself is highly recognizable in the exhibition. It is easy to be seen from a distance and can also make the audience curious and actively approach. It is very suitable for brand debuts, new product launches or main visual display areas.
Modular Design, Fast Construction and Disassembly
Prefabricated structures do not require heavy equipment for on-site assembly. Ordinary teams can complete installation efficiently with professional guidance, and disassembly is also fast. Greatly save labor and time costs.
Stable Structure and Strong Durability
The dome structure has natural wind and pressure resistance advantages. With the high-strength material used in the shelter. It is overall windproof, fireproof and waterproof. Wind speeds of 120km/h are no problem.
Rich Accessories, Support Customized Experience
Optional accessories include transparent top windows, lighting hanging points, brand coatings, etc., supporting customized visual style according to brand style. Heating or air conditioning can also be installed according to the season.
Conclusion
Preliminary size confirmation and material preparation. On-site structure construction, brand display, lighting atmosphere and visitor experience. Through systematic preparation, clear construction process and meticulous decoration arrangement, you can make your booth in exhibition both functional and visually appealing.
If you want to further enhance the recognition and sense of space of your booth, Shelter Dome‘s event dome has a strong eye-catching effect, and also has the advantages of fast construction, durability and stability, and support for customization. Contact Shelter Dome to make your exhibition performance more outstanding!
