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Making Paystubs: A Guide for Employers

Did you know that there are over 30 million small businesses in the USA?

After the turbulent economic year of 2020, you are no doubt looking forward to reducing expenses and getting your business back on track during 2021. 

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Did you know that making paystubs can save you time but is a crucial responsibility as an employer?

Why not read on to learn more about what paystubs are and how you can create them.

1. Calculate Gross Pay

Gross pay is the maximum amount of money that you will allot for each worker based on their hours of work. This is without any other expenses deducted from their pay. The simple way to calculate this is to multiply their working hours by the agreed hourly rate. 

Following this, you calculate the many deductions that will be reduced from their salary. When you are making paystub calculations for the first time or introducing a new system, this can seem complicated. 

Why not check out an online service that offers various sample pay checks to select from. This will help you organize your paystub creation workflow efficiently.

2. Calculate Deductions

The next important step when learning how to make a paystub is to understand the city, state, and local tax that you should include. When you are making a paystub for employees, you should also include the deductions that you are including when creating a net pay figure. 

What are some of these deductions?

Tax Deductions

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You will be able to find more information about the taxes you will deduct from the gross salary from the IRS website. This figure will be impacted by the employee’s marital status and whether they have other dependants or not.

Some locations do not charge local taxes, others do. If in doubt check with a taxations expert. The final figure should be explained on the paystubs.

Social Security and Medicare

As an employer, you are required to handle social security and medicare deductions. You can calculate this amount by multiplying the employee’s gross pay by the relevant percentage for each service. Medicare is currently 1.45% and social security 6.2%.

Pension Plans

If you offer a pension or 401(k) plan to your employees, you should also indicate and payments related to this in your paystub. Depending on the plan that you offer, this may affect the total amount that can be taxed.

3. Calculate Net Pay

After you have deducted all the necessary expenses from the gross pay, you have the net pay figure. This is the figure that will actually hit the employee’s bank account. 

All of this should be clearly indicated on the paystub. To save you time, why not team up with a paystub template service or an online paystub creation team that can help you make all these calculations automatically each month?

Everything You Need to Know About Making Paystubs and More

If you are a small business working with workers of different statuses, ensuring that you can provide correct payment records is a priority. When working with self-employed workers, knowing about making paystubs can save you time and money. 

If you want to learn more about this subject, why not head over to our blog page and check out more?

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